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1:1 Laptop Early Distribution

What is 1:1 Laptop Early Distribution?

The 1:1 Early Distribution Project provides each rising Middle and High School student an opportunity to pick up their functioning student device before the first day of school.

kids learning to log in during the 1:1 laptop distribution

Where is Early Distribution going to take place?

The cafeteria first, then proceed to the gym of:

Gravelly Hill Middle School
4801 West Ten Road
Efland, NC 27243

Note: Hillsborough Elementary early distribution takes place at Hillsborough Elementary

We ask that families park in the back of the school and will provide signage to direct folks accordingly

Who is eligible for Early Distribution?

  • Any student who is enrolled in an Orange County Schools as a 4th through 12th grader for the 2019-2020 school year. 
  • Please ensure your student has officially enrolled at least 24 hours before their pickup day. 
  • We cannot assign a Chromebook to students who are not registered in PowerSchool by the time of distribution.
  • The student must be present to receive their laptop.

When is Early Distribution taking place?

  • Early distribution for the 2019-2020 school year took place between Augsut 14th and 20th.
  • All student who didn't receive laptops during early distribution can pick one up at the Media Center of their school.

How does the process work?

student carrying laptop from the registration center

There are four stations each student goes through

  1. Station 1 (cafeteria) - initial check in - student gets a registration sheet based on current enrollment status, confirms name and address
  2. Station 2 (cafeteria) - payment - student pays $20 annual technology fee by cash, check or credit card. Waivers are also available at the payment station
  3. Station 3 (gymnasium) - laptop assignment - student gets a laptop and charger assigned to them
  4. Station 4 (gymnasium) - login - student logs in to the laptop, with assistance as needed
  5. Student leaves with a working laptop and charger that have been assigned to them and paid for.

What is the Fee?

The Technology fee is $20 per 3rd - 12th grade student. It is a recurring annual fee. Funds are used to partially offset maintenance and other costs of the technology.  Waivers can be granted in accordance with district policy.

In order to expedite the pickup process, it is strongly encouraged that you pre-pay the $20.00 fee at www.k12paymentcenter.com.  Select the “SCHOOL FEES” option in the left toolbar.  Under “AVAILABLE FEES” please choose the appropriate school and student to pre-pay.  We suggest saving your receipt for quick proof of payment. You can also pay onsite, where we accept cash, checks, and all major credit cards.

Why is the District doing this?

brother helping sister log into laptop

The District provides early distribution of of devices so that:

  • Students can have their devices on the first day of school
  • Students can familiarize themselves with the device in advance of school
  • Disruption of instructional time is minimized

Frequently Asked Questions


  1. Can a family member pick up a device without the student?

    No. The student must be present.

  2. Can a student pick up a device without their parent?

    Yes. They’ll need to be able to identify themselves and pay the technology fee.

  3. What if a family can’t afford the $20 technology fee?

    Waivers are available at the payment station.  

  4. What happens if my student cannot pick up their laptop during the designated time?

    Students can come on the makeup day, Tuesday, August 20 - 3:00 to 7:00. If they cannot come on this day, they can get their laptop in the Media Center soon after the start of school

  5. If my student has an outstanding fine, can they still pickup a laptop?

    Yes. The family will be required to either: 1) pay the fine, 2) receive a waiver, or 3) agree to a payment plan.

  6. Can I pay the laptop fee early?

    Yes.   In order to expedite the pickup process, it is strongly encouraged that you pre-pay the $20.00 fee at www.k12paymentcenter.com.  Select the “SCHOOL FEES” option in the left toolbar.  Under “AVAILABLE FEES” please choose the appropriate school and student to pre-pay.  We suggest saving your receipt for quick proof of payment. You can also pay onsite, where we accept cash, checks, and all major credit cards.

  7. Is there insurance for the laptop in case of accidental damages?

    The district has included accidental damage insurance coverage for all student laptops. This means students and families will not be financially responsible for damages to the device deemed by the vendor (Dell) as accidental.  Note that students and their families will still be held responsible for lost or stolen devices, including chargers, and for damages considered not accidental, such as vandalism.

  8. How will students use the laptop?

    Teachers, with support of schools’ Digital Learning Coaches, will provide instruction to students on how to use laptops in instruction, homework and digital exploration.

  9. What if families don’t have Internet at home?

    There are ways in which the laptops can still be used, with some limitations. Teachers, with support of schools’ Digital Learning Coaches, will provide instruction to students on how to use laptops without Internet availability.

  10. Will the laptops still be “filtered” when the student uses the laptop at home?

    Yes, the laptops are configured to have all Internet traffic go through the school’s filters, regardless of the wireless network they use.

  11. Will students be responsible for repairs?

    Laptops are covered by Dell’s Accidental Damage Service. This service extends the warranty to include damages incurred accidentally. This ensures most damages incurred by student handling will be covered.

  12. What is and isn’t covered by Accidental Damage Service?

    Thus far, Dell’s Accidental Damage Service has been quite liberal in covering damaged devices.  They have repaired broken screens, damaged hinges, missing keys and other damages typical through student use. Dell’s Accidental Damage Service does not cover lost or stolen laptops or chargers, or damages attributable to vandalism.

  13. How will student laptops be tracked?

    The assignment of laptops and chargers to students will be tracked through Destiny, the Media Center management system.  Each laptop assigned to a student will be checked out to that student. Each charger assigned to a student will be checked out to that student. The student is expected to keep track of the laptop and charger assigned to them.

  14. Will schools have to collect fines?

    Schools will not have to collect fines for damages covered by warranty or by the Accidental Damage Service.  However, students will have to be held accountable for vandalism or for lost or stolen laptops and chargers. Schools will be expected to collect fines for lost equipment or damages not covered by the Accidental Damage Service.  

  15. What happens if a laptop is lost or stolen?

    The families of the student whose laptop is stolen need to provide a copy of the police report.  If it is not available, the school must notify the family so that the school will report the laptop to law enforcement as stolen. The family must pay for a replacement device or be granted a waiver.

    If the laptop is lost, and it is not recovered within a month, or by the end of the school year (whichever comes first), the family must pay for a replacement device or be granted a waiver.

    If the laptop is stolen, the student should notify the school as soon as possible to increase the odds of recovery. The sooner IT is notified, the sooner IT can remote control the laptop to try to aid in its recovery.

  16. What happens if a charger is lost or stolen?

    If a charger is lost or stolen, the student has to pay a replacement fee or be granted a waiver.  Chargers are bar coded and assigned to students, so if that lost/stolen charger turns up before central collection at the end of the school year, that student can have a fee refunded, if the school so elects.

  17. What happens if a barcode comes off a charger?

    The bar code stickers are designed for a 10 year life span.  Any bar code stickers that have come off have, in all likelihood, been actively peeled off. There is no way of knowing who’s charger it was, since chargers do not have unique serial numbers. 

  18. How will waivers be handled?

    Schools may issue hardship waivers for lost or stolen equipment, or damages deemed non-accidental by the vendor (Dell). 

  19. Even though there is Accidental Damage Service in place, can students be disciplined for repeated or deliberate damage to their device?

    Absolutely.  IT does not want students to feel that the Accidental Damage Service absolves them from proper care of technology.  

  20. How do students connect to wifi at their home or in businesses?

    A laptop indicates wireless networks it sees as available.  The process by which students join those networks is determined by the network provider.

  21. What happens for students who accidentally forget to bring their laptops/chargers to school?

    They can be loaned a loaner for the day, depending on the school’s individual loaner policy.  

  22. Can these devices be personalized?

    These devices will be redistributed to different students at the beginning of each year.  Students are expected to return them at the end of each school year without any stickers or other personalizations.

  23. What fines can be potentially assessed?

    The current costs (as of this writing) are:
    Chargers - $38.50
    Laptops - $220.00
    Damages not covered by Accidental Damage Service - Depends on damage
    District removal of personalization - Depends on effort of removal

  24. How can rising 6th grade students prepare for pickup?

    While 4th and 5th grade students use their Lunch ID as a password, 6th grade students are required to use a unique password. 

  25. What are the password rules, in case a student needs to set a new password?

    A minimum of 8 characters
    At least one capital letter
    At least one number
    At least one “special character” (often punctuation)
    Cannot contain their name